Terms and conditions
Since the abolition of the over-regulated CRB checking, those visiting schools just once a week are no longer required to subscribe to DBS checks. A DBS is only required for regulated activity relating to children if the work is carried out frequently (defined as more than once per week). In addition, as with mainstream professional children’s theatre, actors performing to children, as opposed to working with children, are not required to have DBS checks – this applies to our actors.
In the event that The Company arrives at the school to fulfil the booking and the actors are refused entry due to not having a DBS check with them, The School will be liable for the full invoice amount.
TIMES OF THE SHOW
The Company (Kinetic) endeavours to perform the show(s) at the time(s) shown on the booking form. However, in the event of heavy traffic, or other circumstances beyond our control, we will keep the school informed and will aim to start the show as near as possible to the scheduled time. In extreme lateness (deemed as in excess of 30 minutes) it is acknowledged that either party may wish to reschedule.
ACCESS & PARKING
Good access is defined as being able to drive the Transit-sized van as close as possible to the nearest entrance to a ground floor performing area. It is assumed that parking will be available on school premises, but schools without parking facilities are expected to provide coins for nearby car parks or parking meters. Where parking is neither provided nor paid for, it will not be possible to perform the show(s), and The School will be liable for payment in full.
TEACHER’S PRE-SHOW INFORMATION
The teacher responsible for the booking should distribute copies of the Teacher’s Pre-Show Information to all teachers concerned with the performance.
AUDIENCE SIZE / REQUIRED SPACE
The School agrees to limit the audience size to 250 pupils, unless permission has been granted by the main Production Office to increase this number. Any increase in numbers must not encroach upon the minimum amount of space required for the set and performance area, which is a minimum of 20 feet by 20 feet (approx 6m by 6m). In the event that The Company arrives at the school and the audience size or space available is deemed to be in breach of this Agreement, the Company reserves the right to cancel the performance and The School will be liable for the full invoice amount.
SETTING UP / DISMANTLING TIME
The School should allow 45-60 minutes clear setting up time, prior to the show. Schools are requested not to bring children to the performance area until clearance has been given. After the show approximately 30 minutes is required to dismantle and vacate. In the case where two shows are being performed in the same school, provision should be made for the set, props and costumes to be left on site. However, the actors will pack away as much as possible if necessary to allow room for other activities, such as dinners.
If, for whatever reason, The Company has to cancel a performance within less than two weeks, an alternative date will be offered to the school where possible. If an alternative date cannot be agreed, a discounted rate may be offered for the next available production.
In the event that The School cancels within one month of the performance date, The School will be liable to pay a 50% cancellation charge. In the event that The School cancels within two weeks of the performance date, The School will be liable to pay the full invoice amount.
In the event that The Company arrives at the school and, for whatever reason, the school has been closed and The Company uninformed, The School will be liable for the full invoice amount.
All payments should be made within one calendar month of the performance date. Statutory Interest Charges and an Administration fee will be applied to any late payments, in accordance with the Late Payment of Commercial Debts [Interest] Act 1988 as amended and supplemented by the Late Payment of Commercial Debts Regulation 2002.
Schools may process the invoice on a County order, to avoid paying VAT.
Kinetic Theatre Company Ltd has full liability insurance with cover provided by ACE European Group Ltd. (Policy details available upon request).
The term ‘Kinetic Theatre Comany’ or ‘Kinetic’, ‘us’ or ‘we’ refers to the owner of the website whose registered office is Atticus House, 2 The Windmills, Turk Street, Alton, Hampshire GU34 1EF. Our company registration number is 04601187. The term ‘you’ refers to the user or viewer of our website.
If you have any questions regarding these terms, please contact us.
Kinetic Theatre Company
62 Seely Road
London SW17 9QT